1. Historic Preservation Grants
Projects considered for grants must support the DAR mission area of historic preservation, and successful applicants must agree to publicly recognize DAR’s contribution. In order to benefit posterity, secure recognition for DAR and produce lasting value from the grants, please note these important guiding principles:
a. Projects related to all chapters of American history will be considered; however, preference will be given to those projects that relate to the Colonial-through-the-Federal periods.
b. The maximum grant award is $10,000; smaller projects are encouraged. In order to assure ultimate completion of the project, all other funding (beyond that requested via this grant) must be already firmly secured. Projects should be tangible and long-lived, with lasting historic preservation benefit.
Examples of projects considered for funding include restoration of historic buildings, digitization or preservation of historic documents, preservation of historic items, erection of new or rededication or relocation of existing historical sites’ markers, and cemetery headstone and monument conservation. Projects should be tangible and long-lived, with lasting historic preservation benefit.
Therefore, ineligible requests include administrative or operating expenses (e.g. rent, salaries, benefits, utilities, printing); surveys; permits; travel (e.g. mileage, lodging, meals, site rental); food/beverage; vehicles; fundraising; conferences; reenactments, performances; trips, camps, workshops; political activities; construction of new facilities, and creation of displays or exhibits.
d. DAR Chapters and State Societies are eligible to apply for grants associated with properties/sites that are owned or operated by the DAR entity and included in the NSDAR Historic Sites database; no more than 20 percent of grants will be awarded to DAR Chapters or State Societies in a given cycle. Funding will not be approved for State Regent Projects for digitizing Chapter records, or for other lineage societies projects.
A grant application must be an online submission via the Historic Preservation Grant computer portal. The portal https://dar.academicworks.com/opportunities/294 is open from June 1 to December 31 for grant requests to be awarded the following May. No emailed information will be accepted. All information must be submitted by the deadline. No exceptions will be made or granted.
The application will require:
- Contact information
- Brief project statement and budget summary
- DAR Chapter or State Society sponsor name
- Specific Organization Information
- General and financial information/overview about the organization
- Project Information — detailed description of the project, and phases if applicable
- Summary of the project need, urgency and benefit to the community
- Name and title of the project manager; information on consultation of professionals
- Description of how DAR will be recognized for participation in the project
- Detailed itemizations of the project budget, in-kind contributions and timeline. There is space for up to 10 items in budget and prospective timeline.
Project may not begin prior to May 1 or before receiving notice of grant award.
The following documents will need to be electronically included in your application.A. Sponsorship Letter: A one-page letter of sponsorship signed by the current regent of a DAR Chapter or State Society, preferably on letterhead with complete contact information, citing its name, location and email address/telephone number of the officer. The letter may be brief but must express support for the project; personal endorsements are not accepted. (A grant applicant may contact the National Vice Chair by email to locate a local DAR Chapter or State Society.)
A DAR Chapter or State Society applying for a grant may write its own sponsorship letter.B. IRS 501©3 Public Charity Letter and EIN: A copy of page one of the applicant’s IRS 501©3 public charity determination letter. If the EIN is not included on the IRS letter, it should be noted in the margin. Verification will be made to ensure the entity is current on its appropriate IRS 990 filing. DAR chapters or state societies appropriately filing their IRS 990/EZ/N returns are covered under DAR’s nonprofit umbrella. They need not provide their 501© 3 determination letter; their EIN, however, must be provided in Part 1.
Note: An entity may not apply under the sponsorship name and/or EIN of another non-profit.
C. Resume or summary of experience of Project Manager or person who will oversee the project.
Please note, once a document is uploaded into your application it cannot be deleted. So please be sure you are uploading the correct document.
Only complete applications will receive consideration.
JUDGING AND AWARD OF GRANTS
All grants are judged and awarded competitively without regard to gender, race, color, religion, national origin or disability. Notification of an awarded grant, including a Grant Agreement Form, is emailed from the National Vice Chair by May 1 following approval by the NSDAR Executive Committee.
DISTRIBUTION OF GRANT FUNDS AND PROGRESS REPORTS
Following DAR’s receipt of the completed Grant Agreement Form and documentation of secured funds, half of the approved grant funds are disbursed to the grantee by July 1. Written progress reports are required for projects taking longer than six months and nine months to complete. The remainder of the funds is distributed, pending approval, after submission of the final report including paid receipts for ALL aspects of the project and at least three .jpg photos. This report is submitted to the National Vice Chair, either electronically or by mail. (Records substantiating that grant funds received have been used solely for the purposes described in the application must be maintained by the grantee and available for inspection.) Questions regarding DAR Historic Preservation Grants may be directed to firstname.lastname@example.org
NOTE: After you access the grant portal, you will need to create an “account” with an email and a password. Make sure that you remember that password or you will not be able to access your application again. You can save and return many times before you finally submit. The Vice Chair may contact you to correct disqualifying issues if there is enough time to resubmit prior to the application deadline.